Terms and Conditions
Camp Procedures and General Information
Terms of Registration
Participants registering for Camp Kimama (henceforth: “camp”) must be between the ages of 5 and 17 (younger participants in overnight camps must have completed first grade; for day camps, participants must be aged 5 and up). The participant (henceforth: “the camper”) must accept upon themselves the Rules of Behavior at Camp as detailed in Paragraph 2. The camper will arrive at camp in good health. Registration is permitted only on completion of all necessary forms and arrangement of payment.
Rules of Behavior at Camp
For all Kimama camps, campers and parents accept upon themselves the Rules of Behavior at Camp along with the Terms of Registration and Cancellation Conditions as well as Rules to VIsit during camp as follows:
- Injury or abuse, whether physical, emotional, sexual, social, or otherwise, by campers and/or staff and/or animals located on or near camp property, is absolutely forbidden.
- Destruction or damage to nature, the environment, buildings, or equipment belonging to the camp or to any camper is absolutely forbidden. In particular, if a camper causes malicious destruction or damage to property, the camper’s parents and/or guardians will be responsible for compensation and/or indemnification to the camp for any damage caused which is not the result of ordinary and reasonable use of the property by the camper.
- The camper will follow staff instructions at all times and will not behave in a way which requires supervision or monitoring over and above a reasonable level.
- The camper and his/her parents commit to share with camp management all information about personal issues, health, behavior, and/or other information which could be relevant and/or could influence the camper’s behavior during the course of his/her stay at camp.
- Use of any type of alcoholic beverage, cigarettes, recreational drugs, hookah (nargila or water pipe), vape and/or carrying out any illegal activity during the period of the camper’s stay is absolutely forbidden.
- Use of cellular telephones during the stay at camp, including communication between campers and parents, must be done in accordance with camp procedures and at accepted times.
- Parents and families of campers will be permitted to enter the camp grounds at times designated ahead of time and/or under special circumstances with the authorization of camp staff. Entrance to the camp grounds at any other time will be permitted only with authorization from camp management.
Once payment is received for camp, the camper’s place will be reserved for that session. In the event that a particular age group is full, a wait list will be opened. Camp management will ensure that parents are notified should a place open up.
Payment for Camps in Israel
Payment for participation in camp must be arranged fully at the time of registration (multiple payments are permitted).
Payment can be made in cash or via credit card / check / bank transfer.
Campers from outside of Israel must pay an additional fee for medical insurance in Israel of 380 NIS for Camp Michmoret, 290 NIS for Camp Galim, and 190 NIS for Camp Hof. Without this additional fee, campers would not be insured and treatment and payment responsibility would be incumbent upon the camper’s parents. In the event that required payments to camp are not made, parents will be obligated to pay additional costs including legal expenses and attorney’s fees.
Camp Kimama Cancellation Policy
In any event of cancellation up to the day before camp begins (whether by the company or by the customer), the customer will receive a refund of 70% of the fee paid. This refund will be paid to the credit card used for the original payment, or via bank transfer for any other payment means.
- The credit balance of 30% will be held for the customer as a credit to use for any future Kimama camp, for an unlimited time.
- In the event of cancellation which takes place on the day camp begins, for any reason whatsoever, no refund will be provided.
- The company reserves the right to cancel camp in the event of force majeure, war, security reasons, alerts, military tension and/or military operation (even in the event that Israel’s Home Front Command or similar government entities in the United States or elsewhere has not issued an order prohibiting the camp’s operation). Additionally, the company reserves the right to cancel camp in the event of an epidemic, including COVID-19 and/or instructions from any government entity not to hold activities, or under any other circumstances beyond the control and/or responsibility of camp management. In the event of cancelation, as previously noted, the customer will receive a refund of 70% of the amount paid.
- Start of camp and/or camp session is dependent on a minimum number of participants registering according to the consideration of camp management.
- Start of camp and/or camp session is dependent on authorization from the Ministry of Health and the Ministry of Education.
- Camp management reserves the right to change the location of camp on an as-needed basis.
- Start of a specialty track or workshop is dependent on the number of participants.
Additional Registration Procedures to Campers from North America Attending Camps in Israel
At the time of registration for camp, a deposit must be paid of one-third (1/3) of the total transaction amount.
Until February 28, 2021, it is possible to cancel and receive a full refund of this deposit.
From March 1, 2021, a refund deposit will not be possible, but the money will be held as a credit for any one future Kimama program.
For campers registering by February 28, 2021, the balance is payable in two installments: the beginning of April and the beginning of June.
For campers registering from March 1, 2021, payment must be made in two installments: half at the time of registration and half at the beginning of June.
Day Camps Outside of Israel
- Please note that in the event of cancellation for any reason whatsoever, no refund will be given for the $300 registration/deposit fee.
- A camper withdrawing from participation in camp one full calendar month before the session for which he/she is registered begins will receive a full refund apart from the $300 deposit/registration fee.
- A camper withdrawing from participation in camp between two and four calendar weeks before the session for which he/she is registered begins will forfeit the deposit/registration fee ($300) + 50% of the cost of camp.
- A camper withdrawing from participation in camp between one and two weeks before the session for which he/she is registered begins will forfeit the deposit/registration fee ($300) + 80% of the cost of camp.
- A camper withdrawing from participation in camp one week or less before the session for which he/she is registered begins will be ineligible to receive any refund.
- For clarification purposes, in the event of cancellation for any reason whatsoever, the deposit/registration fee is non-refundable,
- The company reserves the right to cancel camp in the event of force majeure, war, security reasons, alerts, military tension and/or military operation (even in the event that Israel’s Home Front Command or similar government entities in the United States or elsewhere has not issued an order prohibiting the camp’s operation). Additionally, the company reserves the right to cancel camp in the event of an epidemic, including COVID-19 and/or instructions from any government entity not to hold activities, or under any other circumstances beyond the control and/or responsibility of camp management..
- Start of camp and/or camp session is dependent on the number of participants.
- Camp management reserves the right to change the location of camp on an as-needed basis.
- Start of specialty tracks, electives or workshops are dependent on the number of participants.
Expulsion from Camp
Camp management reserves the right to remove a camper from any camp, without refund, who violates the Rules of Behavior at Camp along with any camper who does not behave in accordance with behavior norms, tolerance and cooperation at camp.
Camp staff will notify the parents of a camper who is being removed from camp and they commit to arriving to pick up the camper from camp when they are requested to do so. In the event that parents or an individual acting on their behalf are unable to pick up the camper, the camp management will ensure that the camper is transported home (or to another address as requested by parents and/or another family member in the event that the camper’s parents are abroad) at the parents’ expense.
The camper’s parents hereby agree that camper will be provided with professional medical treatment outside of the campgrounds if, in the opinion of camp management, this is necessary to ensure the camper’s wellbeing. Urgent orthodontist, dentist, and eye treatment must be funded by camper’s parents and are not included in the insurance purchased for that specific camp.
Any camper with a disability and/or handicap and/or medical problem whatsoever must declare and present an authorization from a relevant physician attesting that the child may participate in camp activities. Failure to present a camper’s entire medical status will create an exclusion from general liability with respect to any unfortunate events that may occur as a consequence and/or in connection with that medical status and/or undeclared medical information and/or for which is not received the aforementioned physician’s authorization.
Please note that as part of camp, medical services will be provided in accordance with the circulated guidelines of the Director General of the Ministry of Education or similar government entities.
Medical Forms and Medication
Camper’s parents hereby commit to inform camp management, prior to registration, in the event that the camper is receiving psychological and/or psychiatric treatment and/or medications due to behavior changes within the period of 12 months prior to registration for camp. Additionally, parents commit to inform camp management immediately about any treatment of this type which begins after registration and prior to the start of the camp session. If parents have failed to inform camp management about their child’s situation as detailed above, this may constitute a cause for removal from camp. If a child is removed from camp, as stated, no refund will be given.
Camper’s parents will ensure to fill out all forms and health declarations online and sign these electronically. Receiving this information is mandatory to maintain the camper’s good health and for the sake of providing suitable medical treatment as needed. Camper’s parents will ensure to transfer all medications the camper is taking to camp management, who will ensure that camper makes use of them according to instructions provided to camp management. All medications used by the camper must be recorded in detail on the medical form to be filled out for the camper.
For campers who are Israeli residents (see the following section for information pertaining to campers who are not Israeli residents): The child’s membership certificate in a Kupat Cholim (Israeli health care provider) must be given to camp staff on the first day of camp and will be retained in the camp clinic. If necessary, the camper will be referred for medical treatment to a hospital or outside clinic.
For clarification purposes, any medical expenses must be paid by the camper’s parents, and additionally, it is the parents’ responsibility to provide a Form 17 from the Kupat Cholim in which the child is a member for the purposes of payment.
Medical Treatment for Campers Who Are Not Israeli Residents
Campers who live outside of Israel who do not have insurance from one of the Kupot Cholim (Israeli health care providers) will be ensured by Kimama for an additional fee of 380 NIS for Camp Michmoret, 290 NIS for Camp Galim, and 190 NIS for Camp Hof from the Harel Group insurance company. Insurance for non-Israelis who attend day camps in Israel is the responsibility of the parents, and will be required to be uploaded while completing the detailed camper information packets.
Kimama and the insurance company are not responsible and will not be obligated to pay insurance benefits resulting from a pre-existing medical condition defined by the insurance company as a “set of medical circumstances diagnosed in the insured individual before the start date of the insurance policy, whether due to illness or accident.” For insurance purposes, ‘pre-existing condition’ will be defined as conditions for which medical advice, diagnosis, care, or treatment was recommended or received within the six months prior to the start date of the insurance policy. In the matter of health declaration and exceptional medical circumstances, see the previous section.
Any pre-existing medical condition must be reported to the insurance company at the time of registration and payment adjusted accordingly as needed to obtain suitable insurance coverage.
Participation in sea and sports activities is possible only with authorization from camp medical staff. Participation in diving course is possible only with authorization from a family doctor and authorization of camp medical staff, and is available only to campers ages 12 and up.
Participation in specialty tracks and workshops is on the basis of available space and at the decision of camp management. Financial refund will not be provided for changes in the camp track and/or if a camper does not receive the desired track or workshop at camp.
Late Start, Absence, and Leaving Early
It is hereby clarified that any camper who joins camp later than the start date of the session for which he/she is registered, who leaves camp prior to the end of the session, or who is absent for any possible reason, including for health reasons, during the camp session, will not be eligible to receive a refund due to this late start / leaving early and/or absence.
Operation of Camp Offices during Summer Camp
During summer camp, the camp offices at each location will be open throughout the day. Office staff will be available to serve you for any issue relating to life at camp. For other issues, relating to the camps in Israel, please contact the management offices in Galil Yam.
The office is open to parent inquiries during the camp session during the following hours (Iocal time):
- Sunday – Thursday: 9:00 a.m. to 9:00 p.m.
- Friday: 9:00 a.m. to 6:00 p.m.
- Saturday: 10:00 a.m. to 8:00 p.m.
Day Camps: 8:00 a.m to 6:00 p.m each day the camp is in session.
Outside of these hours, you may leave a voicemail message which will receive a response within 24 hours, other than in an emergency, which will receive a response as soon as possible. Up-to-date telephone numbers will be provided in a letter which will be sent to parents prior to the beginning of camp.
During July and August, Kimama’s main office staff (Galil Yam) will only be handling inquiries relating to campers currently at camp. Please refer any other inquiries in September to Kimama management at Galil Yam.
Photos and Media
Camper’s parents and camper authorize camp management ahead of time to make use of any photo, image, recording, and the like of their children for the purposes of marketing and promotion of the camp. Additionally, parents authorize camp management to send marketing and other information in any way and through any digital platform, including via email, regular mail, and text messages and WhatsApp via phone.
Campers’ Personal Items
Camp management is not responsible for loss, damage, or harm to campers’ property. Do not bring valuable property to camp.
Campers may bring cellular phones to camp, however, it is absolutely forbidden to use them during camp other than at times predetermined by staff. Devices will be collected from campers upon arrival to camp, held in the camp office, and returned to campers during “Communication Time.”
It is hereby clarified that registration procedures may be updated from time to time on the Kimama website. Beyond policies applicable at the time of registration, Kimama and participants additionally commit to following all policies which will be in effect as of June 1st of every year.